Data Protection Policy

Avelogic Pte Ltd (UEN 200604587R) · Last updated 13 October 2026

This policy explains how Avelogic Pte Ltd ("Avelogic", "we", "us") collects, uses, discloses and protects personal data under Singapore's Personal Data Protection Act 2012 (PDPA). It covers personal data you give us through this website, by email, by phone or WhatsApp, and when you enquire about or buy our products and services.

1. What personal data we collect

• Enquiry details you enter in our contact form: company name, your name, contact number, email address, the product you're interested in, and your message.
• Messages you send us by email, phone or WhatsApp.
• Business contact details of people at customer and prospective customer organisations, including schools, for sales, demos, quotations and support.
• Basic technical data such as your IP address and browser type, which web servers and security services process when you visit the site.

2. How we use it

• To respond to your enquiry, arrange demos and prepare quotations.
• To provide, support and bill for the products and services you buy from us.
• To keep our website and systems secure, for example by blocking malicious traffic.
• To send you information about our products, but only where you have agreed to it. You can opt out at any time.
• To meet our legal and regulatory obligations.

3. Who we share it with

We don't sell personal data. We share it only with service providers who help us run our business and who are bound to protect it, such as:

• our website form-processing provider, which delivers contact form submissions to us;
• our cloud hosting, security and email providers;
• professional advisers, and government agencies where the law requires it.

4. Transfers outside Singapore

Some service providers, such as the contact form processor and website security services, may process data outside Singapore. When this happens, we take steps to make sure the data is protected to a standard comparable to the PDPA, as the PDPA requires. HRKaki customer data is stored in Singapore.

5. How we protect it

We use reasonable security arrangements, including encryption, access controls, two-factor authentication for administrators, firewall and DDoS protection, vulnerability scanning and regular backups. Our staff may access personal data only when they need it for their work.

6. How long we keep it

We keep personal data only as long as we need it for the purposes above, or as long as the law requires. After that we delete or anonymise it.

7. Your rights

• Access and correction: you can ask what personal data we hold about you and how we have used it, and ask us to correct it.
• Withdraw consent: you can withdraw consent for us to use your personal data. We'll tell you what that means for any services you receive, then stop using it as you've asked unless the law allows us to continue.
• Marketing: reply "STOP" to any marketing message, or email our DPO, and we'll remove you from our list.

We'll respond within 30 days. If we need longer, we'll tell you when you can expect our reply.

8. HRKaki customer data

When an organisation uses HRKaki or our payroll outsourcing service, it decides what employee data is entered, and Avelogic processes that data on its behalf as a data intermediary. That processing is governed by our agreement with the organisation. Employees with questions about their HR or payroll data should first contact their employer.

9. Cookies and third-party content

This website doesn't use advertising or tracking cookies. It loads fonts from Google Fonts and may show an embedded YouTube video in privacy-enhanced mode. Those providers may receive your IP address when your browser loads their content. If you click our WhatsApp button, WhatsApp's own privacy policy applies to that chat.

10. Contact our Data Protection Officer

We may update this policy from time to time. The date at the top shows when it last changed.